SHATEC is looking for experienced Trainers (Full-time / Adjunct) to join our team

Trainers*
1. Accounting
2. Digital Marketing
3. Food & Beverage Operations
4. Front Office Operations & Management
5. Hospitality Revenue Management
6. Housekeeping Operations & Management
7. Pastry & Baking

* Full-time and adjunct positions available

Job Description:

• Develop, review and update courseware and required instructional materials
• Set and mark assessments / examinations (theory and practical where applicable)
• Deliver training to a variety of target audience (pre-employment training / continuous education and training / adult learners / corporate etc)
• Mentor, coach and provide pastoral care to trainees
• Carry out administrative work relating to training and assessments
• Ensure compliance with regulatory requirements on curricula development, delivery and conduct of assessments

Job Requirements

• Degree and/or professional qualifications in respective course of study
• Minimum 5 years of working experience in the relevant area
• Additional certification in WSQ Advanced Certificate in Learning and Performance (ACLP) is an advantage
• Enjoy training and interacting with trainees (youths and adults) and helping them to develop their competencies
• Excellent presentation skills
• Able to manage multiple projects and prioritize work tasks to meet deadlines
• A team player with positive
  communication and interpersonal skills

Please email your latest resume with recent photo, current and expected salary to: hr@shatec.sg

We regret that only shortlisted applicants will be notified.

Assistant Director, Human Resources (HR)

Main Duties And Responsibilities

Incumbent is responsible for handling the full spectrum of Human Resources functions including but not limited to recruitment & selection, compensation & benefits administration, training & development, manpower planning, policy & process review, employee relations, performance management, staff management & discipline and other functions or duties assigned by Senior Management Team. As this is a shared function role, incumbent will report to both Chief Executive Officer and Executive Director.

Responsibilities include:

• Work with Senior Management Team to develop human capital needs and organisational capabilities.
• Human Resource Functions
  • Ensuring compliance with statutory requirements and/or Labour Laws
  • Recruitment & selection
  • Maintaining personnel data and records in confidence
  • Payroll administration, benefits management and salary benchmarking
  • Develop and implement training and development programmes
  • Administering employee performance review and improvement plans
  • Maintaining warm working relationship with team members, the union and all stakeholders
• Ensure timely submission to statutory boards and/or any governing bodies including but not limited to the following: -
  • CPF Contribution
  • Work pass application, renewal and cancellation etc.
  • Claims such as NS Make-Up Pay, Childcare/Maternity/Paternity and others
  • Training grants and supports
  • Queries, surveys and others
• Conduct on-boarding and off-boarding programmes
• Conduct internal staff surveys and evaluation
• Assist in policy development and continuous improvement initiatives
• Plan and execute staff wellness, activities and events
• Prepare monthly Human Resource Management Report
• Provide consultation and advisory services to management and employees such as conflict and grievance management
• Oversee Office Administration functions
• Any other duties as assigned by Senior Management Team

Job Requirements

• Degree and/or professional qualifications in Human Resources or related field
• At least 8 years' relevant HR working experience with at least 3 years’ experience in managing a team
• Applicant with relevant hotel or tourism or education industry experience will have an added advantage
• Good written communication skills and people management skills
• Experience in Times Software – HR and Payroll system
• Proficient in MS Office Applications

Please email your latest resume, current and expected salary to: hr@shatec.sg

We regret that only shortlisted applicants will be notified.

Assistant Executive, Human Resources (HR)

Main Duties And Responsibilities

HR Management

• Assist in the Human Resource functions including but not limited to: -
  • Assist in the talent acquisition process from hire to successful assimilation for both full time/part time employees, consultants and interns
  • Maintain personnel data and HR records in confidence
  • Administer training and development programme and employee’s career development
  • Administer on-boarding programme for new hires and coordinate with IT department
  • Plan and administer staff wellness and staff engagement activities
  • Administer employee medical insurance and flexi-benefits related matters
  • Maintain “warm” working relationship with all stakeholders

• Ensure timely submission to statutory board and/or any governing bodies including but not limited to: -
  • Handle the administration of related matters pertaining to foreign employees’ employment such as work pass application, issuance, medical examination, renewal, cancellation, etc
  • Handle trainers’ registration with Committee for Private Education
  • Submit training grants and course fee support with relevant regulatory bodies
• Assist in the department continuous improvement initiatives
• Any other duties as assigned by HR Manager

Other Duties

• Assist in co-ordination of office administration
• Sorting of incoming mails on a daily basis
• Cover reception duties from time to time
• Undertake other assignment from time to time

Job Requirements:

• At least Diploma or equivalent preferably in Human Resources
• 2 years of relevant HR working experience preferred
• Experience in Times Software – HR and Payroll system
• Proficient in MS Office Applications
• Those with more experience may be considered for Executive role.

Please email your latest resume, current and expected salary to: hr@shatec.sg

We regret that only shortlisted applicants will be notified.

Main Duties And Responsibilities

Incumbent is responsible for assisting the Finance and Corporate Services Director in handling the full spectrum of Finance and Purchasing (“FNP”) functions including but not limited to following duties/responsibilities:

1. Oversee the day-to-day operation, management and administration of FNP
2. Act as business partner to provide guidance in the area of financial for decision making, policy and procedure development to the management and senior management team
3. Maintain positive working relationship with all stakeholders including auditors, bankers, tax agents, corporate secretary and regulatory bodies
4. Ensure financial records and key assumptions adopted comply with statutory and tax requirements
5. Ensure timely and accurate monthly financial statements are submitted to the senior management team
6. Prepare annual budget, monthly forecast and monitor the Group’s financial performance to ensure alignment to the Group’s strategic plans
7. Prepare rolling cash flow forecasts, monitor cash position and advise senior management team on a regular basis
8. Undertake other financial analysis and reporting as required by Finance and Corporate Services Director or member of senior management team
9. Keep abreast of financial, tax and corporate governance developments and advise the senior management team on the likely implications
10. Lead and mentor the finance and purchasing team
11. Perform cost rationalisation and monitor achievement against budget and forecast
12. Any other duties that may be assigned by Finance and Corporate Services Director

Job Requirements:

• At least Degree in Accountancy or equivalent
• 5 years of relevant working experience preferred
• Relevant certification such as Chartered Accountant
• At least 3 years’ experience in developing and leading a team of finance staff
• Good working knowledge of Singapore Financial Reporting Standards and internal controls
• Meticulous with excellent attention to details
• Proficient in Microsoft Office applications in particular Excel
• Prior working experience using Dynamics 365 Business Central will be an added advantage

Please email your latest resume, current and expected salary to: hr@shatec.sg

We regret that only shortlisted applicants will be notified.

Executive, Information and Communications Technology

SHATEC is looking for an experienced Executive, Information and Communications Technology (ICT) to join our team.

Job Description:

• Provide ICT support including but not limited to ICT level 1/level 2 technical support, procurement, administration, and asset management
• Monitor the physical environment conditions of server rooms including but not limited to temperature (including air-conditioning of the room), CCTV, windows, wall, and others
• Monitor the activities of the server, network equipment or uninterrupted power supply and highlight any unusual activity
• Monitor and ensure daily back-up (on-site and off-site) is successful, storage space is healthy and back-up data are in recoverable condition
• Conduct regular housekeeping to ensure physical environment, server, storage space, networks and other, are kept in optimal condition
• Handle set-up, installation and configuration of laptops, printers, user email, required software for on-boarding and off-boarding employees
• Manage ICT asset inventory and software licence tracking
• Proactively involved in IT projects and its implementation
• Update and maintain ICT policies and procedures to ensure operational continuity and compliance with relevant regulatory requirements
• Manage the telephone communication system of the school and liaise with vendors when required
• Provide overall ICT support in compliance with statutory requirements including but not limited to SSG, CPE, and PDPC

Job Requirements:

• Good communication skills and problem solving skills
• Meticulous and innovative; positive work attitude and customer oriented
• Team player and able to work independently in a fast-paced environment
• High degree of integrity and committed to deliver high quality work
• At least 2 years of relevant experience, preferably in a school setting
• Strong technical foundation and understanding in software and development methodologies
• Good working knowledge of ICT support services and help desk operations in an education or service industry
• Minimum Professional Certificate/NITEC/Diploma in Information Technology or its equivalent

Please email your latest resume with recent photo, current and expected salary to: hr@shatec.sg

We regret that only shortlisted applicants will be notified.

Please email your latest resume with recent photo, current and expected salary to: hr@shatec.sg

We regret that only shortlisted applicants will be notified.

Director – Academic & Student Development

Leads and manages the Academic and Student Development Department:

• Provides strong academic leadership and steers the academic department towards meeting organizational goals and objectives

• Directs all academic-related matters to ensure the smooth day-to-day operations and functioning of theschool, in particular the planning of academic calendar and deployment of resources and teaching assignments

• Leads and manages the academic team to ensure excellence in training delivery, conduct of assessments and holistic student development activities

Compliance with regulatory requirements:

• Ensures compliance of academic and student matters with prevailing regulatory requirements and organisational policies

Curricula development and standards:

• Be responsible and accountable for the curricula design and development of all courses in SHATEC (for both PET and CET)

• Ensures that the SHATEC curricula is current, relevant, innovative and engaging

• Steers the e-learning and m-learning initiatives

• Serves as a member of the Academic Board and Examination Board

Job Requirements

• Degree and/or professional qualifications in education or related field

• At least 10 years' relevant experience; comprehensive domain knowledge in the areas of learning and development and curricula development

• Preferably with hotel / tourism industry experience

• A “hands-on” leader with strong team-building and people management skills

• Excellent written communication skills, including report / proposal writing

• A good working knowledge of EduTrust, WSQ and Skills Framework

Please email your latest resume with recent photo, current and expected salary to: hr@shatec.sg

We regret that only shortlisted applicants will be notified.

Job Description

• Plan class and examination schedules together with programme managers.
• Prepare examination attendance lists, seating plans and other exam related logistic matters.
• Allocate invigilators and patrolling officers during the examination period.
• Plan referral examination schedules and its referral fee related matters.
• Compile all examination results.
• Track students' result progression status.
• Administer and compile results for course, trainer and training resources related evaluations and surveys.
• Handle exam related student enquiries. 
• Handle validation of student graduation, issuance of transcripts and certificates.
• Undertake training in all areas of Resource Planning and Assessment operations if required. 
• Assist in the audit required by the Planning and Compliance Department.
• Perform any other tasks as and when assigned by Management.

Job Requirements:

• Minimum Diploma with at least 1 year of relevant administrative experience.
• Proficiency in Microsoft office.
• Meticulous and independent.
• Resourceful, able to adapt and multi-task in a fast-paced environment.
• Organized and excellent with numbers.

Please email your latest resume with recent photo, current and expected salary to: hr@shatec.sg

We regret that only shortlisted applicants will be notified.

Job Description

• To propose and implement marketing action and sales plans to achieve organisational objectives and sales targets for designated market segments.
• To develop new business opportunity with current and new clients.
• To attend to customer's enquiries/ feedback, and follow up with after sales service.
• To co-ordinate activities to ensure successful programme implementation and delivery.
• To assist with data collection and preparation of reports.
• To ensure timely submission of information on the TMS portal and processing of trainee applications.
• To ensure compliance to requirements stipulated by the relevant agencies, which include but not limited to SSG, WSG and PDPA. Such requirements include timely submission of attendance, results, proper documentations suchas proposals, contract agreement course applications, meeting minutes/reports with clients.
• Any other tasks, reasonable and within the scope of the appointment, as and when assigned by management. 

Job Requirements:

• Diploma in Business, Sales & Marketing related studies,
• Min 1 years of working experience
• Good follow-up skills
• Proficient in MS Office Applications
• Great team player
• Candidates with more experiences will be considered for a Senior role

Please email your latest resume with recent photo, current and expected salary to: hr@shatec.sg

We regret that only shortlisted applicants will be notified.

Executive – Planning and Compliance

Main Duties And Responsibilities

Please email your latest resume with recent photo, current and expected salary to: hr@shatec.sg

We regret that only shortlisted applicants will be notified.

Assistant Executive, Finance & Purchasing

• Ensure vendor invoices are recorded accurately and on a timely manner.
• Ensure that scheduled/ad-hoc payment runs and bank transfers to vendors and other stakeholders are processed on time.
• Match goods received note, delivery order to all purchase order and supplier’s invoice and follow up on any discrepancy in quantity and price.
• Arrange for invoices to be approved by respective head of department(s) if there is any variance in price or any other irregularities.
• Perform monthly reconciliation to supplier’s statement of accounts.
• Prepare monthly bank statements.
• Act as petty cash custodian and ensure all disbursements/reimbursements are in compliance with the petty cash policy.
• Maintain an up-to-date listing of agreements/contracts signed with vendors.
• Maintain monthly audit/tax schedules for expense
• Support distribution of manuals and equipment to students/course
• Support purchasing and goods receiving functions (when necessary).
• Assist on grant applications.
• Any other duties as assigned by the management.

Job Requirements:

• At least Diploma or equivalent
• 2 year of relevant working experience preferred
• Proficient in MS Office
• Knowledge of MS Dynamics Navision advantageous

Please email your latest resume with recent photo, current and expected salary to: hr@shatec.sg

We regret that only shortlisted applicants will be notified.

Job Description

• Create and upload course runs in the Training Partner Gateway (TPG) portal.
• Create sessions under the different course runs in TPG portal according to our timetables.
• Verify all the entries for the new students’ particulars and upload them into the course enrollment session under TPG.
• Check status of all the course runs/sessions & enrollment creations under TPG notification session and follow up accordingly.
• Monitor attendance for all the students registered under TPG.
• Coordinate with relevant course coordinators for any changes to the course runs and sessions.
• Submit and upload assessment results for all participants under the Continuing Education & Training (CET) programmes.
• Download all the Statement of Attainments (SOAs) for the various CET programmes.
• Handle all administrative and logistic matters pertaining to TPG.
• Undertake all TPG related trainings initiated by SkillsFuture Singapore (SSG).
• Provide support in setting up the Student Management System.
• Provide administrative support to the Resource Planning & Assessment (RPA) team if needed.
• Assist the Planning and Compliance Team for the purposes of document submission and audits.
• Assist in any other duties as assigned by the management.

Job Requirements:

• Minimum 'O' Level or a Diploma
• At least 1-2 years of administrate experiences
• Good written & communication skills
• Proficient in MS Office Applications
• Prior hands-on experience in TPG or Skillsconnect portal with other Accredited Training Organisation (ATO) or CET would be an advantage

Please email your latest resume with recent photo, current and expected salary to: hr@shatec.sg

We regret that only shortlisted applicants will be notified.

Job Description

• Provide support to course consultants on administrative and operational activities.
• Coordinate the planning and smooth operational function, including liaising with other departments such as academic and facilities.
• Attend to in-coming calls on course enquiries.
• Assist course consultants with proposal preparation, processing of application forms and follow up with customers.
• Pre-/post-course administrative duties such as:

1. Documentation preparation before commencement of the courses
2. Ensuring completeness of end-of-course submissions
3. Data entry and filing
4. Printing and issuance of learners’ certificates
5. Consolidation of data for reporting

• Responsible for timely key information updates on courses in TMS.
• Tracking of learners’ attendance.
• Perform reception duties when assigned.
• Perform any other duties assigned by management.

Job Requirement

• Minimum 'O' Level or a Diploma
• At least 1-2 years of administrate experiences
• Good written & communication skills
• Proficient in MS Office Applications
• Must be willing to work on weekends as and when required

Please email your latest resume with recent photo, current and expected salary to: hr@shatec.sg

We regret that only shortlisted applicants will be notified.